Kempsville Volunteer Rescue Squad
Virginia Beach, VA
Virginia Beach, VA
|
Structure Quick Links
Contact
|
Site /
AdministrationByLawsSection100BylawsTABLE OF CONTENTS
I. NAME: The name of the organization is specified in the Articles of Incorporation. II. OBJECT: The object of this Rescue Squad is to provide the community with a volunteer service dedicated to the saving of life, administering first aid, and teaching methods of safety within the community. A. Headquarters of this squad shall be in the Kempsville Borough of Virginia Beach, Virginia.
B. The corporation shall have a Board of Directors. The composition, duties, responsibilities, and authorities of the Board of Directors are specified in subparagraph IV.A.1.e.
A. CLASSIFICATION OF MEMBERS: Each member of the corporation shall be classified under exactly one of the following categories: Apprentice, ALS Associate, Full, Active Life, Inactive Life, Administrative, Honorary, Member-in-Memoriam, or Medical Doctor.
B. QUALIFICATIONS
1. An applicant shall have attained the age of eighteen (18) years. He/she shall have a valid drivers license, shall have a high school diploma or equivalent and shall meet all requirements that may be required by the City of Virginia Beach.
2. Applications shall be acted upon in the order received.
3. The Membership Coordinator, having received a properly prepared application for Apprentice Membership from the Virginia Beach Department of EMS, may act as the membership's agent to approve such application without delay, and shall report such actions to the membership at each regular business meeting. Final acceptance will be acted upon no sooner than six (6) months and no later than twelve (12) months from the date of apprentice acceptance. Members granted Full Membership will receive voting privileges the night they become Full Members, immediately following the completion of all membership actions. The membership reserves the right to extend the apprentice period beyond the twelve (12) month period, if said member is not in compliance with paragraph 5 of this Section. Extension not to exceed six (6) months. Time spent as a full time student of an accredited college or university in Virginia, including up to four months in-between undergraduate or postgraduate years, shall not count towards the time limits mentioned in this section.
4. Apprentice member may enjoy all rights, responsibilities and privileges of a Full Member with exception of voting and holding office.
C. RESPONSIBILITIES
1. It shall be the duty of all members to attend punctually all meetings of the Rescue Squad.
2. Resignations shall not be accepted until all property of the Rescue Squad has been returned and accounted for.
3. Any member qualified to vote shall have access to the books, documents, and other papers belonging to the Rescue Squad under the supervision of the Officer in charge of the same.
4. No member of this Rescue Squad will receive any personal reimbursement for any services rendered while acting as a member of this Rescue Squad/Department except compensation by the City or State government.
5. It shall be the duty of all members of the Rescue Squad to take part in the maintenance and upkeep of the equipment, building, and grounds when directed to do so by an officer. Failure to comply will result in probation or suspension, to be determined by the Board of Directors.
D. CONDUCT
1. A member shall at all times conduct himself in such a manner as will command the respect of the Rescue Squad and the public in general.
2. No member will take part in any Rescue Squad activity nor come on Rescue Squad property under the influence of alcohol or drugs.
3. A member shall not permit the use of his badge or any other identification by any person not a member, or use the same himself in any way in violation of these By-Laws or in a manner embarrassing to the Rescue Squad.
E. PENALTIES
1. Any member violating any of the provisions of these By-laws shall be disciplined by the appropriate senior operational officer and shall have the right of appeal to the Board of Directors.
2. No member of the Rescue Squad can be expelled except through a majority vote of the membership, unless otherwise specifically stated in these By-Laws.
F. EXPULSIONS AND SUSPENSIONS
1. Any expelled member wishing to be reinstated to apprentice membership must submit a letter to the Board of Directors stating why he should be reinstated as an apprentice member. The Board after investigation will submit his application, to the membership with their recommendation after which a vote of the membership will be taken by ballot. No applications will be considered before twelve (12) months after expulsion date.
2. Upon expulsion members must surrender all Rescue Squad property in their possession. Expelled members shall not enjoy any of the privileges of any active or associate member during the period of expulsion.
3. The word "suspended" as used in these By-Laws shall mean that the member is relieved of all duty, operative and executive, for a period of time not to exceed six (6) months. The word "expelled" as used in these By-Laws shall mean that the member is relieved of all duty, operative and executive and dropped from the membership roster.
4. Members dropped from the regular roll by the above reasons, who wish to be reinstated, must make application as an apprentice member.
G. GRIEVANCE PROCEDURE. All members may appeal any disciplinary action directed against them to the Board of Directors with final disposition to the general membership.
Amended: 12Jul93, 1Nov93, 10Jan94, 4Apr94, 2May94, 1May95, 6Jan97, 4Aug97, 7May01, 9Jul01, 9Jul01, 4Apr2005, 2Nov2005, 1May2006, 5Feb2007, 9Oct2007, 4May2009, 2Feb2010 A. CLASSIFICATIONS
B. QUALIFICATIONS GENERALLY
1. Only Full Members, Active Life Members, and Administrative Members, shall be eligible to hold elected administrative offices.
2. Only Full Members and Active Life Members who are eligible to vote shall be eligible to hold elected operations offices.
3. Wherever these bylaws describe administrative offices that are to be filled by presidential appointment, only Full Members, Active Life Members, Inactive Life Members, and Administrative Members shall be eligible for appointment.
4. Any member not in compliance with Section VI.A will not be eligible to hold an office in this Squad.
5. Any operation officer of the squad who is unable to fulfill the duties of his/her office for a period of more than forty-five (45) consecutive days shall be removed from that office. Junior Officers will advance one grade to fulfill the duties of the vacant position until the next regularly scheduled business meeting, at which time the office which was originally vacated will be filled by election for the remainder of the present term. The President will notify all active members of the vacancy and election by mail.
6. No member of the Corporation shall hold more than one of the following offices simultaneously: President, Vice President, Secretary, Treasurer, Captain, Executive Officer, Operations Officer, Logistics Officer. No member shall hold more than one position on the Board.
C. NOMINATION, ELECTION, AND INSTALLATION
1. The Nomination Coordinator shall nominate officers at the annual regular business meeting in October.
2. Election of officers shall be held annually at the regular business meeting in November.
3. All elections of officers shall be by ballot when there are two or more candidates and a majority of all legal ballots shall elect.
4. Newly elected officers will take office immediately after being installed. The installation of officers shall take place at the annual dinner, to be held in November.
5. The Secretary and Treasurer shall be appointed by the president, with the approval of the Board of Directors.
6. All policies and procedures in effect at the time of Installation shall remain in effect for a period of 30 days allowing orientation of the new officers to their positions.
7. The officers elected shall hold office for a period of one (1) year or until a successor has been elected to replace said officer.
D. DEPARTURE AND REMOVAL
1. In the event of the resignation or relief for cause, an officer shall deliver to his or her successor all property of the Kempsville Volunteer Rescue Squad.
2. In the event of the departure of any elected officer from office, the elected officer senior to (or if no such elected senior officer exists then the elected officer junior to) the vacant position will assume the responsibilities of the vacant position during the vacancy.
3. Business meetings shall be called to order by the President, or failing that the Vice President, or failing that the Secretary, or failing that the most senior member (by length of corporate membership) of the Board Of Directors present, or failing that the most senior member (by length of corporate membership) of the Corporation present.
4. An officer for the abuse of his authority or misconduct in his office may be impeached and removed from office by a vote of the majority of the members present. Voting shall be by ballot. The charges against the officer shall be made in writing and filed with the Secretary and read at a meeting at least one (1) month before such vote is taken. A copy of said charges must be served upon the member by the Secretary at least two (2) weeks before such vote is taken. Said vote to be taken at a regular business meeting.
Amended: 4Apr94, 1Apr96, 5Aug96, 4Nov96, 1Feb99, 4Apr2005, 1May2006, 4May2009, 5Oct2009 V. COORDINATORS AND COMMITTEES A. Membership Coordinator: There shall be a Membership Coordinator appointed by the President. The duties of the Membership Coordinator are as follows:
1. Receive all applications for membership.
2. Investigate all applications and give recommendations to the membership.
3. Acquaint all new applicants with the By-Laws, rules and regulations of the squad.
B. Entertainment Coordinator: There shall be an Entertainment Coordinator appointed by the President. This Coordinator shall be responsible for the planning and execution of all social functions of the Squad.
C. Auditing Coordinator: There shall be an Auditing Coordinator appointed by the President to audit the accounts of the Squad quarterly or as determined by the Board of Directors.
D. Nominating Coordinator: There shall be a Nominating Coordinator appointed by the President who shall nominate all elected officers at the regular scheduled business meeting held in October.
E. Fund Drive Coordinator: There shall be a Fund Drive Coordinator appointed by the President. The Fund Drive Coordinator shall coordinate all activities of fund raising. This is to be carried out with the help of the membership.
F. Finance Coordinator: There shall be a Finance Coordinator appointed by the President. The Finance Coordinator shall assist the squad in bookkeeping, investments, etc.
G. Apparatus Procurement & Disposition Coordinators: For each distinct class of emergency vehicle apparatus owned or desired by the Corporation (that is, Ambulance, Support Truck, Squad Truck, Utility Vehicle, etc), there shall be a Procurement & Disposition Coordinator appointed by the Captain and approved by the President. These coordinators shall be known as the Ambulance Procurement & Disposition Coordinator, the Support Truck Procurement & Disposition Coordinator, etc.
1. The duties of these coordinators shall be as follows:
* Issue Requests For Proposals (RFPs) to vendors for procuring such apparatus;
* Collect and evaluate responses to such RFPs;
* Develop Detailed Technical Requirements (DTRs) by compiling, at a minimum, the following:
- Federal, state, and local requirements for such apparatus, as provided by the Captain;
- Budget requirements provided by the President;
- Official Vehicle Uniform requirements adopted by the membership in accordance with the Logos And Uniforms Article in these bylaws;
- Special configurations and options, to the extent permitted by the budget;
* Require vendors to fulfill such DTRs when placing orders for such apparatus;
* Present contracts to the President and Captain for their signatures;
* Archive such DTRs and orders, and any related contracts, technical documents, drawings, warranties, etc;
* Comply, to the extent possible, with related resolutions and plans adopted by the membership, including, but not limited to the following:
- Standard Configuration Plan;
- Fleet Renewal Plan;
- Plan Of Action & Milestones;
* Maintain a written plan for recapitalizing such apparatus at the end of its service life, unless the Corporation has resolved not to replace it;
* Immediately after such apparatus has been decommissioned (per the Captain), make arrangements for its disposal, to include at a minimum:
- Preserving such apparatus to minimize loss of residual value until disposal is complete;
- Removal or deinstallation of components that are not Corporate property, or that are to be kept by the Corporation;
- If not sending such apparatus to be destroyed, removal of its Official Vehicle Uniform elements to the extent reasonable;
- If selling such apparatus, listing it for sale in a manner that will allow the Corporation to realize its fair market value.
2. The scope of such duties shall extend to major systems and durable components that are necessary on such apparatus, such as new or replacement radios, stretchers, generators, etc.
3. No member shall represent any contract to build, remount, or order such apparatus to be binding upon the Corporation unless such contract is signed by both the President and Captain, unless the membership has specifically designated one or more replacement signatories for a specific transaction.
H. The appointments of the Membership, Public Relations, Entertainment, Fund Drive, and Finance Coordinators shall be made at the first meeting after the installation of new officers and all Coordinators shall serve for a period of one (1) year. All other Coordinators shall be appointed as necessary. Each Coordinator shall be from the active/associate and active administrative membership.
I. The president may appoint one or more members to assist an above named coordinator in his purpose, and in such case, the coordinator will be the chairperson of, and the assistants will be members of, a committee by such name and for such purpose.
Amended: 12Jul99, 4Apr2005, 1May2006, 4May2009, 2Feb2010 A. SCHEDULING, QUORUM, AND ATTENDANCE
1. There shall be a regular monthly business meeting to be held the first Monday of the month and a regular monthly drill meeting to be held as designated each month.
2. Special business meetings shall be called by the President of Kempsville Volunteer Rescue Squad when deemed necessary.
3. A member wishing to leave the meeting early must obtain permission from the presiding officer.
4. Twelve (12) active voting members shall constitute a quorum, which quorum shall be necessary to transact any business which may require a body vote. A vote on membership will be a 2/3 majority of all voting members present.
5. The word meeting is defined as business meeting or drill.
6. Special drills shall be called by the Training Officer at such time and place designated by him. He may change or cancel any drill that coincides with holidays.
7. All designated drills shall be posted at least ten (10) days prior to said drills.
8. Upon a phone call or in writing a member may be excused from attending a business meeting by the President or Vice President and a drill meeting by the appropriate operations officer. The member may be excused for any of the following reasons:
a. Working (primary job)
b. Illness
c. Attending special rescue classes
d. Tending to Squad or Department business
e. Attending school or college classes.
B. RULES OF ORDER: The rules contained in the current edition of Robert's Rules Of Order Newly Revised shall govern the organization except where they are inconsistent with these bylaws or with any special rules of order the organization may adopt.
C. ORDER OF BUSINESS. The order of business shall be as follows:
1. Call to order
2. Nominations and elections to fill any vacant elected offices.
3. Officer/Visitor introductions
4. Attendance
5. Crew assignments for duration of meeting
6. Reading of minutes
7. Representation
a. Rescue Council
b. VAVRS
8. Board of Directors - President
9. Fund Drive Coordinator's report
10. Entertainment Coordinator's report
11. Other Coordinator or committee reports
12. Unfinished business
13. New business
14. "Good of the Organization"
a. President
b. Captain
c. Others
15. Executive session (Dismiss all visitors)
a. Finance Coordinator's report
b. Membership Coordinator's report
c. Other business
16. Welcome to newly-approved/promoted members
17. Adjournment
Amended: 10Jan94, 1Apr96, 5Aug96, 4Aug97, 1May2006, 4May2009, 5Oct2009 VII. ANNUAL BUDGET. A budget shall be presented by the senior operational officer of the Rescue Squad and the President. The budget year is to run from July 1 through June 30. The budget shall contain the projected expenditures of the coming year. All expenditures will be made as outlined in these bylaws. Should no budget be approved for a fiscal year by the beginning of said year, the prior year's budget shall be repeated until such time as the membership revises it or replaces it. A. All distributions shall be to organizations that qualify as exempt organizations under Section 501C3 of the Internal Revenue Code of 1954 or the Corresponding Provision of any future United States Internal Revenue Law.
B. No part of the net earning shall be distributed to its members, trustees, officers, or other private persons. It may pay reasonable compensation for service rendered. It shall not attempt to influence legislation, or publish or distribute statements in a political campaign, or work for any candidate seeking public office. It shall not carry on any other activities not permitted by a corporation exempt from Federal income tax under Section 501C3 of the Internal Revenue code of 1954.
C. Upon dissolution of the corporation, all funds that are not disposed of under Section A of this Article shall be disposed of by the Court of Common Pleas of the County in which the principle office of the corporation is then located, exclusively for such purpose or to such organization or organizations, as said determine, which are organized and operated exclusively for such purposes.
A. DEFINITIONS
B. PURPOSE: The Standard and Stylized Squad Logos shall be used to publicly identify uniformed squad members, vehicles, equipment, fund-raising materials, and other promotional materials as being associated with the Kempsville Rescue Squad, and to distinguish such people and items from other organizations. The logos connote the qualities of dedication, volunteerism, lifesaving, and safety-mindedness that helped create the organization long before the U.S. Department of Transportation established the mandate for a national EMS and its symbol, the Star of Life.
C. The power to select products and designs for Official Squad Member Uniforms and Official Vehicle Uniforms shall be vested in the membership.
D. No uniform products shall be purchased with squad funds unless such products are elements of an Official Squadmember Uniform or Official Vehicle Uniform design.
E. All Official Squad Uniforms and Official Vehicle Uniforms shall include as their primary logo either the Standard Squad Logo or the Stylized Squad Logo.
A. All amendments to the Bylaws must be presented in writing and signed by at least five (5) members in good standing.
B. After being read by the President, they shall be posted until the next regular meeting. At that time, they shall be voted on and will become valid when two-thirds (2/3) of the voting members present vote favorably.
C. Any changes, amendments, or additions made to these Bylaws shall be attached showing the dates and sections.
END. |